Hockey Tracker

Privacy Policy

Last updated: 01 FEBRUARY 2025

Thank you for choosing HockeyHub.link for managing your hockey team's statistics, lineup management, and team communications. We understand the sensitivity of managing youth sports data and are committed to protecting the privacy of players, parents, coaches, and all users of our platform. This Privacy Policy explains how we collect, use, and protect information obtained through our platform, in compliance with the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), the Canada Consumer Privacy Protection Act (CPPA), and specific regulations regarding youth data protection.

1. Introduction

HockeyHub.link ("we," "us," or "our") provides a platform for hockey teams to manage lineups, track statistics, and facilitate communication between coaches, players, and parents. This Privacy Policy applies to all information collected through our website and mobile applications at hockeyhub.link (the "Platform") and related services (collectively, the "Services").

2. Information We Collect

We collect different types of information depending on your role. To protect player privacy, we use roster/jersey numbers as primary public identifiers:

  • Public Player Information: Jersey number, position, team affiliation, and basic performance statistics. This information is publicly viewable and associated only with the roster number.
  • Private Player Information: Name, age, detailed performance statistics, and attendance records. For minor players (under 18), this information is only visible to authorized coaching staff and parent/guardian accounts.
  • Parent/Guardian Information: Name, email address, phone number, relationship to player, emergency contact details, and communication preferences. Parents/guardians control data sharing preferences for their players.
  • Coach/Staff Information: Name, email, phone number, team affiliation, certifications, background check status (where applicable), and communication logs.
  • Team Information: Team name, division, roster details, game schedules, and aggregate performance statistics.

Automatically Collected Information:

  • Technical Data: IP address, browser type, device information, and AWS analytics data.
  • Usage Data: Feature usage patterns, access times, and platform interactions.
3. How We Use Your Information

We use collected information for:

  • Platform Operation: Managing team rosters, tracking statistics, organizing lineups, and facilitating team communications.
  • Safety and Compliance: Verifying coach credentials, maintaining emergency contact information, and ensuring appropriate access controls.
  • Performance Analysis: Generating individual and team statistics, tracking progress, and creating performance reports.
  • Communication: Sending game updates, schedule changes, and team announcements to authorized participants.
4. Special Provisions for Youth Data and Data Sharing

For players under 18:

  • Parental Consent and Control: We require verified parental/guardian consent before collecting or using any minor's personal information. Parents/guardians have full control over data sharing preferences and can modify or revoke sharing permissions at any time.
  • Roster Number System: To protect player privacy, we use jersey/roster numbers as the primary public identifier for all players. Personal identifying information is only visible to authorized team staff and parent/guardian accounts.
  • Customizable Data Sharing: Parents/guardians can choose to share additional player information with specific observers (such as other team parents, family members, or scouts). These permissions are granular and can be modified or revoked at any time through the platform.
  • Limited Data Sharing: By default, only roster numbers and basic performance statistics are publicly visible. Additional player statistics and information are only shared with authorized team staff and parent/guardian accounts.
  • Enhanced Security: Additional security measures protect youth data, including restricted access and enhanced encryption.
  • Data Retention: Youth data is automatically archived or deleted when players leave the team or turn 18, unless explicitly requested otherwise by authorized guardians. Shared data access is immediately revoked when sharing permissions are withdrawn.
5. Data Security

We implement comprehensive security measures through AWS Amplify, including:

  • End-to-end encryption for all data transmission and storage.
  • Role-based access controls ensuring appropriate data access.
  • Regular security audits and penetration testing.
  • Automated threat detection and prevention systems.
6. Your Rights and Choices

All users have the right to:

  • Access and review their personal information.
  • Update or correct inaccurate data.
  • Request deletion of personal information (subject to retention requirements).
  • Opt-out of non-essential communications.
  • Export their data in a portable format.
7. Data Retention and Deletion

We retain data according to these guidelines:

  • Active team data is retained throughout the season.
  • Historical statistics are maintained for authorized access unless deletion is requested.
  • Inactive accounts are archived after 12 months of non-use.
  • Youth data is handled according to our Special Provisions for Youth Data section.
8. Contact Us

For privacy-related inquiries or to exercise your rights, contact us at:

  • Email: privacy@hockeyhub.link
  • Address: 11230 Cleveland Ave NW, Unit 642, Uniontown, OH 44685
  • Phone: +1-216-592-8188

Effective Date: 01 FEBRUARY 2025

We regularly review and update this Privacy Policy to reflect changes in our practices and services. Significant changes will be communicated through our platform and via email to registered users. Continued use of our Services after such modifications constitutes acceptance of the updated Policy.